Department Purchasing at the UMass Store
The UMass Store is the official campus store for the University of Massachusetts Amherst. Departments may purchase eligible merchandise, supplies, technology, and special-order items in store or online using approved University payment methods.
All UMass Store profits are returned to the University to support campus programs and services.
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Purchasing for Your Department
Using a SpeedType
Using a Purchase Order
Using a University One Card
Shopping Online
Special Orders
Special Orders Catalog
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Purchasing for Your Department
Departments can shop in store or online
Departmental purchases may be made using a University Purchase Order, SpeedType, or University One Card. Online purchasing is available, but some payment methods require advance authorization before checkout.
Before Shopping Online
Confirm that your payment method and purchaser are authorized for online use. Online purchasing access is tied to the purchaser's individual @umass.edu email address.
Questions may be sent to billing@umassstore.com.
Eligible Department Payment Methods
University Purchase Orders
SpeedTypes
University One Card
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Using a SpeedType
A SpeedType must be on file with the UMass Store before it can be used for departmental purchases. Each SpeedType has an Account Manager who is responsible for confirming the account information and identifying the individuals who are authorized to make purchases against it.
Not sure whether your SpeedType is already in our system?
Contact billing@umassstore.com before submitting a new authorization. We can confirm whether the SpeedType, Account Manager, and purchaser permissions are already on file.
How SpeedType Authorization Works
Account Manager
Each SpeedType must have an Account Manager on file. The Account Manager is the primary contact responsible for reviewing the SpeedType information and confirming who should remain authorized to make purchases.
Authorized Purchasers
The Account Manager identifies everyone who may charge purchases to the SpeedType. Online purchasing access must also be specifically authorized for anyone who will use the SpeedType on the UMass Store website.
Ongoing Verification
Account Managers will receive quarterly verification emails showing the SpeedTypes they manage and the purchasers currently authorized. These reviews help keep our records accurate and remove outdated access.
Submitting or Updating a SpeedType Authorization
Use the SpeedType Authorization Form to add a new SpeedType, update account information, change the Account Manager, or update the authorized purchaser list.
Important: Each submission replaces the authorized purchaser list on file
When updating a SpeedType, list all individuals who should remain authorized, including anyone who is already authorized.
To maintain one clear and accurate authorization record for each SpeedType, each submitted form replaces the authorized purchaser list currently on file. Anyone not included on the new form will be removed from the authorized purchaser list.
For each purchaser, indicate whether they should also be authorized to use the SpeedType for departmental purchases on the UMass Store website.
We recognize that providing the complete list can require an extra step when only one person is being added or removed, but this process helps ensure that former or outdated purchasers do not inadvertently remain authorized.
Using Your SpeedType Online
Once you have been approved as an online purchaser, sign in to the UMass Store website using your @umass.edu email address. You will place the order through your individual UMass Store website account.
During checkout, select Invoice, indicate that the purchase is for a UMass department, and enter the SpeedType you are authorized to use.
After the order is submitted, the UMass Store will verify your purchasing authorization. Once verified, the order will be changed from your individual website account to the appropriate SpeedType account for billing.
You do not need a separate department login or shared department website account.
Quarterly Account Verification
To help departments keep their SpeedType records current, the UMass Store will send quarterly verification emails to Account Managers. Each email will include the SpeedTypes assigned to that Account Manager and the authorized purchasers currently on file.
If everything is correct, no changes are needed. If updates are required, the Account Manager can use the same SpeedType Authorization Form to submit a complete, updated authorization list.
Why the Account Manager Matters
The Account Manager serves as the primary point of contact for the SpeedType and helps ensure that purchasing access remains accurate over time. Keeping the Account Manager information current is especially important so quarterly verification requests reach the correct person.
The UMass Store verifies that purchasers are listed as authorized users for the SpeedType and may require presentation of a UCard or other photo identification. The department is responsible for ensuring purchases are appropriate and monitoring purchases made by its authorized purchasers.
Once a purchase has been completed, the SpeedType charged cannot be changed by the UMass Store. Any funding changes or cost transfers must be processed by the department through the University's financial system.
Authorizations remain in effect until the UMass Store receives an updated authorization or written notice from the department.
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Using a Purchase Order
University Purchase Orders may be used for eligible purchases from the UMass Store. Purchase Orders should be submitted through BuyWays before an order is placed or fulfilled.
Before Placing Your Order
Submit the Purchase Order through BuyWays. We also recommend emailing a copy to billing@umassstore.com to help prevent processing delays.
Using Your Purchase Order Online
Once you have been approved for online department purchasing, sign in to the UMass Store website using your @umass.edu email address and place the order through your individual UMass Store website account.
During checkout, select Invoice, indicate that the purchase is for a UMass department, and enter the full Purchase Order number exactly as it appears on the approved PO.
After the order is submitted, the UMass Store will verify the Purchase Order and your purchasing authorization. Once verified, the order will be changed from your individual website account to the appropriate Purchase Order account for billing.
You do not need a separate department login or shared department website account.
Department purchases are subject to the terms and restrictions of the approved Purchase Order. If there are questions about the order or payment authorization, a UMass Store representative will contact the purchaser before fulfillment.
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Using a University One Card
An approved University One Card may be used for eligible departmental purchases at the UMass Store. The cardholder must be authorized to use the card for the purchase being made.
Shopping Online with a One Card
Select Credit / Debit Card during checkout and enter the University One Card information as you would for a standard credit card purchase.
Sales tax may initially appear when an online department order is submitted. If applicable, tax will be removed when the UMass Store verifies and fulfills the order.
If there are any questions about the transaction or authorization, a UMass Store representative will contact the email address associated with the account used to place the order.
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Shopping Online
Department purchases can be placed directly through the UMass Store website.
Online department purchasing is available to approved purchasers using an eligible SpeedType, University Purchase Order, or University One Card.
Before You Begin
Make sure your SpeedType or Purchase Order is already on file with the UMass Store and that you are authorized to use it for online purchasing.
Online purchasing access is tied to the purchaser's individual @umass.edu email address.
If you are unsure, contact billing@umassstore.com before placing your order.
How Online Department Purchasing Works
Sign In
Log in to the UMass Store website using your individual @umass.edu email address. Do not create or use a shared department website account.
Place Your Order
Shop normally and complete checkout through your individual UMass Store account. Select the appropriate department payment option and enter your approved SpeedType or Purchase Order information.
We Verify & Process
After your order is submitted, the UMass Store verifies your authorization. Once approved, the order is changed to the appropriate department account and charged to the SpeedType or Purchase Order provided.
Your Website Account Is Used to Place the Order — Not to Bill the Department
For SpeedType and Purchase Order purchases, the order is initially submitted through your individual UMass Store website account so we can identify the purchaser. After your authorization is verified, we move the order to the appropriate department account for billing.
At Checkout
Approved department purchasers will see Department Purchasing options during checkout.
- SpeedType: Select Invoice as the website payment option and enter the approved SpeedType when prompted.
- Purchase Order: Select Invoice as the website payment option and enter the full approved Purchase Order number when prompted.
- University One Card: Keep Credit / Debit Card selected and enter the University One Card information in the credit card fields.
Department orders may be reviewed before fulfillment to verify purchasing authorization and payment information. If we have any questions, we will contact the purchaser using the email address associated with the UMass Store website account used to place the order.
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Special Orders
Need something beyond what is available in the UMass Store?
Our Special Orders team works with University departments on custom merchandise, apparel, promotional products, technology, and other departmental purchasing needs.
The UMass Store can help coordinate product sourcing, pricing, artwork, licensing requirements, ordering, and fulfillment while keeping your purchase within the University.
Start with the Special Orders Request Form
Submit a request with information about what you are looking for, estimated quantity, budget, and need-by date. A member of the UMass Store team will follow up within two business days.
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Special Orders Catalog
Coming Soon
We're building a new online Special Orders Catalog designed specifically for UMass departments.
You'll be able to browse select department-ready products, review available options, and begin the ordering process online.
In the meantime, submit a Special Orders Request and our team will help you find the right products for your department.
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Need Help?
Not sure which payment method to use, whether your SpeedType or Purchase Order is already on file, or whether you are authorized to make an online purchase? We're happy to help.
Department Purchasing & Billing
Special Orders
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